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Time management - What is time management?



What is time management?

General

Everyone has Time Management issues. In an ideal world we all want to be in a position to utilise every minute of every day as well as possible.




Problem Time solving

The ‘problem’ is ‘time’. We only have a certain amount of time to play with. We can’t buy an extra time, we can only use the time we have wisely. I suppose you could argue that some will have more time than others, for example, if you can get by with only 5 hours of Sleep each night instead of, say, 8 hours.

In this case, you have gained extra time in which to carry out activities but not necessarily in an efficient manner. You may still need to consider Time Management to use the time you do have wisely.

Time Management is about improving the efficient use of the time that you have.

In other words, increasing ‘productivity’.

Similar experiences for all

In general, the key ‘time detroyers’ are not unique to a particular industry or individual. We could all name 10; 7 or 8 of which would be common to another’s list.

Benefits

Why bother with Time Management? What is its true purpose? It should produce benefits.

In essence, good Time Management will free up time. This may have personal benefits, for example:

  1. Getting home on time to spend more time with the family.
  2. Introduction of a fitness programme.
  3. Reduced stress and increased wellbeing.

There may be personal benefits linked to your work place, for example:

  1. Improved work place efficiency being recognised leading to promotion
  2. Increased self esteem within the workplace.

These will be looked at in more detail later.

Assessing the key ‘time detroyers’

Before you can do anything about your Time Management you will need to know what is causing you to work Less productively than you might.

You will need to have a method to do this. Once you have your personal list of ’time destroyers’ they will need a little thinking about.

What are the route causes? This is what we wish to know and not the symptoms.

Having examined the issues more closely you will be in a position to put forward strategies that might help.

Prioritising, implementing an action plan, monitor and measure progress.

You will need to examine how you decide the order in which you tackle tasks. How you implement the plan you decide to use and how you monitor and measure the Progress of your tasks. We will look at these in more detail later.

System

Time Management is not just one part, for example assessing. It consists of many parts that need to be treated as a whole for the best results.

Non - PRINCE2 information