The timescale and resource needs of the project must be established before the commitment of expenditure. The information will be in the Project Plan and is needed so that the Business Case can be evaluated and the Project Board can control the project.
This sub-process uses the common Planning (PL) process to produce the Project Plan.
It will include the implications of the Project Quality Plan from the sub-process Planning Quality (IP1) and Defining Project Approach (SU5).
The objectives are:
The Project Approach will affect many aspects of the project, for example:
The planning standards need to be decided.
This sub-process is basically a planning process and the detailed steps are explained in the component Planning (PL).
How many change requests to the objective or specification will be submitted during the project?
You must consider this as they will take up resource to process them.
If it is likely that a number will arise the Project Manager should discuss with the Project Board the need for a change budget.
Otherwise the Executive will have to continuously go to the Project Board for an increase in the budget.
At this point any risks (threats or opportunities) to the project will be known and analysed as part of the process Analysing Risks (PL6).
If the risks are such that contingency plans have been prepared the Project Manager should go to the Project Board for a contingency budget.
This would be needed should the risks occur.
The Project Manager is responsible and assisted by Project Support and other members of the project management team and guided by those with Project Assurance responsibilities.
|Project Approach||Input||This explains what methods will be used to carry out the work of the project and provides a key input into the Planning (PL) process.|
|Project Brief||Input||This document contains the base information about the project. It is the information that this process used as the primary start point or the Planning (PL) process.|
|Project Quality Plan||Input||This product is needed because the work carried out, and the time and resources needed to conduct the work will be influenced by the quality required and the quality standards and methods to be adopted.|
|Risk Log||Update||Risks identified in the log may affect the Project Plan. Conversely the Project Plan may create new risks or modify existing ones.|
|Project Plan||Output||This is the ultimate product from the sub-process and its production is the prime reason for carrying out the sub-process.|
These are given in tabular form in the file ‘IP2 planning a project.doc’ in the product package.
Make sure the Project Brief is understood.
The final Project Plan may initially exist in draft form with a detailed next Stage Plan.
When the latter is built, the knowledge gained will allow the Project Plan to be updated.
You will need to assess the risk scenario of the Project Plan itself.
When part of a programme there may be a need to consider interaction with the project.