This document answers the ‘what, why, who, how, where, when and how much’ for the project and provides a focus for agreement with the stakeholders. It also provides guidance and information for those involved in the project.
This sub-process takes all the information from the other IP processes and combines them in the Project Initiation Document.
This is then used for the Project Board to decide on whether to authorise the project, covered in 'Authorising a Project (DP2)'.
It will also invokes Managing Stage Boundaries (SB) to summarise the performance of the initiation stage and prepare the next Stage Plan.
The objectives are:
The objectives using information that can be presented in various ways.
The Project Initiation Document may not be a single physical document.
The objectives will be achieved by carrying out a number of steps which include:
The Project Initiation Document must be reviewed for any changes by programme management that may affect their portfolio if the project is part of a programme. Agreed changes should be reflected in the programme portfolio.
If the information in the Project Initiation Document could affect any other projects they should be informed.
The Project Manager is responsible with assistance from Project Support with close consultation from those with Project Assurance responsibilities.
|Project Brief||Input||Provides information for the Background and Project Definition sections of the Project Initiation Document (PID)|
|Project management team structure and job descriptions||Input||Information for the Project Organisation section of the PID.|
|Project Approach||Input||To be incorporate into the PID.|
|Project Quality Plan||Input||To be incorporate into the PID.|
|Project Plan||Input||To be incorporate into the PID.|
|Business Case||Input||To be incorporate into the PID.|
|Risk Log||Input||To be incorporate into the PID.|
|Project controls||Input||To be incorporate into the PID.|
|Communication Plan||Input||To be incorporate into the PID.|
|Project tolerances||Input||To be incorporate into the PID.|
|Project Initiation Document||Output||To be incorporate into the PID.|
These are given in tabular form in the file ‘IP6 assembling a project initiation document.doc’ in the product package.
As for many documents that require presentation make sure they focus on the key points with other less critical detailed information put into appendices.
It may be a good idea to discuss the format with the Project Board so that it delivers the information as efficiently as possible.
This will also apply to a programme. In this case, it might be useful to have help from programme management in developing the Project Initiation Document.