Directing Projects with PRINCE2

• Introduction
• Overview of PRINCE2
  • Key definitions
  • Structure of PRINCE2
  • The role of senior management in PRINCE2
  • Overview of PRINCE2
• Project Board duties and behaviours
  • Overview
  • Be accountable for the project
  • Provide unified direction
  • Delegate effectively
  • Facilitate cross functional integration
  • Commit resources
  • Ensure effective decision making
  • Support the Project Manager
  • Ensure effective communication
• Starting up a Project
  • Purpose
  • Context
  • Confirm the understanding of the project mandate
  • Appoint the Executive and Project Manager
  • Capture previous lessons
  • Design and appoint the project management team
  • Prepare the outline Business Case
  • Prepare the Project Brief
  • Prepare the Initiation Stage Plan
  • Summary
• Authorize initiation
  • Purpose
  • Context
  • Approve the Project Brief
  • Approve the Initiation Stage Plan
  • Communication
  • Suggested Project Board agenda
  • Summary
• Authorize the project
  • Purpose
  • Context part 1
  • Context part 2
  • Context part 3
  • Communication
  • Review the End Stage Report for initiation
  • Approve the Project Initiation Documentation
  • Approve the next Stage Plan
  • Suggested Project Board agenda
  • Summary
• Authorize a Stage or Exception Plan
  • Purpose
  • Context part 1
  • Context part 2
  • Review End Stage Reports
  • Approve Stage or Exception Plans
  • Assess project viability
  • Suggested Project Board agenda
  • Summary
• Give ad hoc direction
  • Purpose
  • Context
  • Respond to requests
  • Respond to reports
  • Respond to external influences
  • Focus of individual board members
  • Communication
  • Summary
• Authorize project closure
  • Purpose
  • Context
  • Confirm handover and acceptance
  • Approve the End Project Report
  • Approve the Benefits Review Plan
  • Communication
  • Suggested Project Board agenda
  • Summary
• Reviewing benefits
  • Purpose
  • Context
  • Hold benefits reviews
  • Close the Business Case
  • Communication
  • Suggested agenda for benefit reviews
  • Summary
• Tailoring PRINCE2
  • Purpose
  • Introduction
  • Environmental factors
  • Project related factors
  • What does tailoring involve?Adapting the themes

Key sections

• Introduction
• Business case
• Organization
• Quality
• Plans
• Risk
• Change
• Progress
• Introduction to processes
• Starting up a projectDirecting a project
• Initiating a project
• Controlling a stage
• Managing Product Delivery
• Managing a Stage Boundary
• Closing a Project
• Tailoring PRINCE2 to the project environment
• Directing Projects with PRINCE2

Authorize initiation

Communication

The Project Board’s duty to lead communication and set expectations is never more crucial than during initiation.
At this point, the approach and plans often evolve rapidly or change abruptly, so care should be taken to manage expectations and avoid making premature commitments.

At this early point, there will not be an agreed Communications Management Strategy for the project (though there may be one at programme level), but effective communication is nevertheless vital.
This is especially important for clarifying business objectives and project scope with the programme or corporate managers who are commissioning the project.

The work of initiating a project may take anything from a single day to several months depending on a number of factors.

All references above are in Directing Successful Projects with PRINCE2® unless stated otherwise.

PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.