PRINCE2 2009 - Directing Projects with PRINCE2 part 34
of the Cabinet Office under delegated authority from the Controller of HMSO.
Authorize the project
Context - part 2
© Crown copyright 2005 Reproduced under licence from OGC
A Risk Management [see ‘The Complete Risk Management package’] Strategy needs to be agreed.
The risks identified at this point need to be managed as the work progresses and new risks start to emerge.
To help manage risks, a Risk Register needs to be established that identifies each risk and the recommended risk responses.
PRINCE2® recommends using one or more of a number of risk responses as shown in the diagram.
Lastly, the project management team needs to agree how best to communicate its objectives and progress - both internally and with key external stakeholders.
A suitable Communication Management Strategy is prepared for this purpose.
In PRINCE2, all the decisions, plans and strategies used to answer the fundamental questions posed above become components of the Project Initiation Documentation.
The Project Initiation Documentation is the baseline for all subsequent management control (replacing the Project Brief).
Of course, some of the components of the Project Initiation Documentation may need to be changed as the work progresses - but once the Project Initiation Documentation is approved, change proposals will be subject to strict change controls implemented by the Project Manager.
Any significant proposal relating to the Project Initiation Documentation must be referred to the Project Board for a decision.
The Project Initiation Documentation has to be agreed and approved to authorize the project and this is perhaps the most important decision Project Board members will have to make.
In order for the specialist work to commence, however, the Stage Plan for the first management stage must also be approved (see the section covering ‘Authorize a Stage or Exception Plan’).
Approving these two management products - the Project Initiation Documentation and the Stage Plan for the next stage - provides the trigger for ‘delivery’ (or ‘execution’) to begin.
All references above are in Directing Successful Projects with PRINCE2 unless stated otherwise.
PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.
Managing Successful Projects with PRINCE2 - 2005 edition
Managing successful Projects with PRINCE2 – 2009 edition
Directing Projects with PRINCE2.
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The Complete Project Management package.
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