Directing Projects with PRINCE2

• Introduction
• Overview of PRINCE2
  • Key definitions
  • Structure of PRINCE2
  • The role of senior management in PRINCE2
  • Overview of PRINCE2
• Project Board duties and behaviours
  • Overview
  • Be accountable for the project
  • Provide unified direction
  • Delegate effectively
  • Facilitate cross functional integration
  • Commit resources
  • Ensure effective decision making
  • Support the Project Manager
  • Ensure effective communication
• Starting up a Project
  • Purpose
  • Context
  • Confirm the understanding of the project mandate
  • Appoint the Executive and Project Manager
  • Capture previous lessons
  • Design and appoint the project management team
  • Prepare the outline Business Case
  • Prepare the Project Brief
  • Prepare the Initiation Stage Plan
  • Summary
• Authorize initiation
  • Purpose
  • Context
  • Approve the Project Brief
  • Approve the Initiation Stage Plan
  • Communication
  • Suggested Project Board agenda
  • Summary
• Authorize the project
  • Purpose
  • Context part 1
  • Context part 2
  • Context part 3
  • Communication
  • Review the End Stage Report for initiation
  • Approve the Project Initiation Documentation
  • Approve the next Stage Plan
  • Suggested Project Board agenda
  • Summary
• Authorize a Stage or Exception Plan
  • Purpose
  • Context part 1
  • Context part 2
  • Review End Stage Reports
  • Approve Stage or Exception Plans
  • Assess project viability
  • Suggested Project Board agenda
  • Summary
• Give ad hoc direction
  • Purpose
  • Context
  • Respond to requests
  • Respond to reports
  • Respond to external influences
  • Focus of individual board members
  • Communication
  • Summary
• Authorize project closure
  • Purpose
  • Context
  • Confirm handover and acceptance
  • Approve the End Project Report
  • Approve the Benefits Review Plan
  • Communication
  • Suggested Project Board agenda
  • Summary
• Reviewing benefits
  • Purpose
  • Context
  • Hold benefits reviews
  • Close the Business Case
  • Communication
  • Suggested agenda for benefit reviews
  • Summary
• Tailoring PRINCE2
  • Purpose
  • Introduction
  • Environmental factors
  • Project related factors
  • What does tailoring involve?Adapting the themes

Key sections

• Introduction
• Business case
• Organization
• Quality
• Plans
• Risk
• Change
• Progress
• Introduction to processes
• Starting up a projectDirecting a project
• Initiating a project
• Controlling a stage
• Managing Product Delivery
• Managing a Stage Boundary
• Closing a Project
• Tailoring PRINCE2 to the project environment
• Directing Projects with PRINCE2

Authorize the project

Summary

PRINCE2® requires that Project Board members undertake the following responsibilities collectively to authorize the project.

Approve the components of the Project Initiation Documentation:

• Confirm that the Business Case is viable, desirable and achievable and meets corporate or programme management expectations and standards. Approve the Business Case
• Confirm that lessons from previous similar projects have been reviewed and incorporated
• Confirm that the Quality Management Strategy will deliver the quality expectations, and approve it
• Confirm that the Configuration Management Strategy will deliver the approach expected, and approve it
• Confirm that the Risk Management [see ‘The Complete Risk Management package’] Strategy will safeguard the project, and approve it
• Confirm that there has been a risk assessment, and that risk response actions are planned
• Confirm the validity and achievability of the Project Plan (and in particular the Project Board’s commitment of the resources requested) and approve it
• Confirm that the Benefits Review Plan covers all expected benefits and approve it
• Confirm that all members of the project management team have agreed their roles (the project management team structure, roles and responsibilities)
• Ensure that the project controls are adequate for the nature of the project
• Ensure that the information needs and timing of communications, as defined in the Communication Management Strategy, are adequate for the nature of the project, and approve it
• Review the tolerances for the project provided by corporate or programme management
• Consider the consistency of the various components and approve the Project Initiation Documentation overall

Communicate:

• Keep stakeholders (corporate or programme management and other interested parties) informed about project progress by issuing a project authorization notification

All references above are in Directing Successful Projects with PRINCE2 unless stated otherwise.

PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.